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Program Registration
Information
Registration Dates
Summer registration begins in April. Fall registration begins in
August. Winter / Spring registration begins in December.
Mail-In or Drop-Off
Mailing in your registration saves time. The registration form is
processed in the order it is received, so mail it back quickly.
Complete the family database, the enrollment form, payment
information and your class choices. Mail your paperwork to the
office, or drop your forms in the silver drop-off mailbox located in
the southwest corner Municipal Center parking lot next to the mail
box.
Fax-In
Faxes will be processed in the same manner as mail-in registrations.
Once again, complete the family database, the enrollment form,
credit card information and your class choices. Fax the forms to
815-363-3186.
Walk-In
You may also walk-in your registration form to the McHenry Municipal
Center. Walk-in registrations are not processed until two days after
mail-in registrations. If you have not participated in programs
before, it will take a few minutes to enter your family's
information into our computer system.
Choose the proper form. For
more information, please follow the instructions below.
You will need Adobe Acrobat Reader
to view the forms.
Click here
to download a free version of the Reader.
Registration Instructions
Enrollment Form: Complete the entire enrollment form. Any missing
information will delay your registration. If your first and second
choices are unavailable, you will be placed on a waitlist.
Residents: Residents are individuals and families that live
within the corporate City of McHenry limits. School district
boundaries do not apply. Residents pay City Resident (CR) rates.
Non–Residents: Non–residents are individuals and families that
live outside the corporate City of McHenry limits. This includes
those living in Lakemoor, Johnsburg, McCullom Lake, Wonder Lake and
unincorporated areas of McHenry. Non–residents pay Non–City Resident
(NCR) rates. If you are unsure of your status or have questions,
call the Parks and Recreation office for assistance.
Non–Resident Rates:
Non–Resident rates may be up to 25% more than the resident rates.
Aging:
Age is determined as of June 1, 2009 and Grade is determined as of
Fall 2009, unless otherwise stated.
Payment:
Program enrollment only occurs with payment. Payment can be made by
personal check, cash or credit card (Visa, Mastercard, and now
Discover). Checks need to be made payable to the City of McHenry.
There is a $25 charge for returned checks. Enrollments can be taken
over the phone if a household credit covers the entire fee. Payment
cannot be taken over the phone.
Receipts:
Registration confirmations will be mailed indicating enrollment or
waitlist, along with program details of date, time and location.
Waivers:
The program waiver on the enrollment form must be signed and dated
by the participant or parent/legal guardian. The City of McHenry
will not assume responsibility for accidents or injuries which occur
while participating in any program.
Waitlists: If you are contacted regarding an opening after
being placed on a waitlist, you must make payment within three
working days of notice. If payment is not received, others on the
waiting list will be contacted. New sessions may be added if space,
time, and instructor are available.
Program
Refunds:
A refund/credit will be given for a program which is cancelled by
the department. A refund/credit will also be given if you decide to
withdraw from a program. A refund/credit will not be given if you
decide to withdraw on the day the program begins or after the
program has started. Withdrawing from a program will result in a $5
administrative or credit card fee unless you decide to keep the
credit on your household account. Refunds are processed through the
finance department and may take 4–6 weeks to be processed.
Field Trip Refunds: If you decide to withdraw
from a field trip, a refund/credit will only be given if your
seat/ticket can be sold to someone else. Withdrawing from a trip
will result in a $5 administrative or credit card fee unless you
decide to keep the credit on your household account.
Household Credits:
Credits may remain on your household account indefinitely and can be
used for future program enrollments, pool passes, or facility
rentals.
Changes/Cancellations: We reserve the right to
consolidate, postpone or cancel programs due to low enrollment.
Please register at least four working days before a program begins;
otherwise a program may be cancelled three working days before the
start date due to low enrollment.
Weather:
Staff will notify participants if a program is cancelled due to
inclement weather. You may call the office for cancellation
information, but no sooner than one hour before the start of the
program. After 5:00 pm, please call 815–363–2160 for recorded
cancellation information. Not all programs are cancelled when
schools are cancelled.
Inclusion:
The City of McHenry does not discriminate on the basis of race,
color, sex, national origin, age or disability in compliance with
the Illinois Human Rights Act, the Illinois Constitution, Title VI
of the 1964 Civil Rights Act, Section 504 of the Rehabilitation Act
of 1973 as amended, and the U.S. Constitution. If you need
accommodations to participate in any programs, please contact the
office at least one week prior to the start of the program.
Photo
Release:
By participating in any program, you agree to allow publication of
any photographs taken at any program or facility.
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Program Registration Info