Summer registration begins in April. Fall registration begins in August. Winter/Spring registration begins in December.
Online registration can be processed through WebTrac. For current parks and recreation users, you can set up your account by entering the temporary username and password which can only be emailed to you. For new parks and recreation users, you must set up a new account in person, or by mail or by fax using the enrollment form. Proof of residency must be provided with a copy of a driver's license, utility bill, or closing papers with current address. Be sure to provide your email address. Once your account has been established you can request your temporary username and password by email. Browse activities and add programs to your shopping cart. Agree to the e-waiver and proceed to checkout. Print a receipt for your records.
Mail-In or Drop-Off
The registration form is processed in the order it is received, so mail it back quickly. Complete the enrollment form, payment information and your class choices. Mail your paperwork to the office, or drop your forms in the silver drop-off mailbox located in the southwest corner of the Municipal Center parking lot next to the mail box.
Faxes will be processed in the same manner as mail-in registrations. Once again, complete the enrollment form, credit card information and your class choices. Fax the forms to 815-363-3186.
You may also walk-in your registration form to the McHenry Municipal Center. Walk-in registrations are not processed until two days after mail-in registrations. If you have not participated in programs before, it will take a few minutes to enter your family's information into our computer system.
Complete the entire enrollment form. Any missing information will delay your registration. If your first and second choices are unavailable, you will be placed on a waitlist.
Residents are individuals and families that live within the corporate City of McHenry limits. School district boundaries do not apply. Residents pay City Resident (CR) rates.
Non-residents are individuals and families that live outside the corporate City of McHenry limits. This includes those living in Lakemoor, Johnsburg, McCullom Lake, Wonder Lake and unincorporated areas of McHenry. Non-residents pay Non-City Resident (NCR) rates. If you are unsure of your status or have questions, call the Parks and Recreation office for assistance.
Non-Resident rates for programs may be up to 25% more than the resident rates.
Age is determined as of the first day of the program, unless otherwise stated. For Summer 2014 programs Grade is determined as of Fall 2014 unless otherwised stated.
Program enrollment only occurs with payment. Payment can be made by personal check, cash or credit card (Visa, Mastercard and Discover). Checks need to be made payable to the City of McHenry. There is a $25 charge for returned checks. Enrollments can be taken over the phone if a household credit covers the entire fee. Payment cannot be taken over the phone.
Registration confirmations will be mailed or emailed indicating enrollment or waitlist, along with program details of date, time and location. Please review your receipt for accuracy.
The program waiver on the enrollment form must be signed and dated by the participant or parent/legal guardian. The City of McHenry will not assume responsibility for accidents or injuries which occur while participating in any program.
If you are contacted regarding an opening after being placed on a waitlist, you must make payment within three working days of notice. If payment is not received, others on the waiting list will be contacted. New sessions may be added if space, time, and instructor are available.
A refund/credit will be given for a program which is cancelled by the department. A refund/credit will also be given if you decide to withdraw from a program. A refund/credit will not be given if you decide to withdraw on the day the program begins or after the program has started. Withdrawing from a program will result in a $5 administrative or credit card fee unless you decide to keep the credit on your household account. Refunds are processed through the finance department and may take 4-6 weeks to be processed.
Field Trip Refunds
If you decide to withdraw from a field trip, a refund/credit will only be given if your seat/ticket can be sold to someone else. Withdrawing from a trip will result in a $5 administrative or credit card fee unless you decide to keep the credit on your household account.
Credits may remain on your household account indefinitely and can be used for future program enrollments, pool passes, or facility rentals.
We reserve the right to consolidate, postpone or cancel programs due to low enrollment. Please register at least four working days before a program begins; otherwise a program may be cancelled three working days before the start date due to low enrollment.
Staff will notify participants if a program is cancelled due to inclement weather. You may call the office for cancellation information, but no sooner than one hour before the start of the program. After 5:00 pm, please call 815.363.2160 for recorded cancellation information. Not all programs are cancelled when schools are cancelled.
The City of McHenry does not discriminate on the basis of race, color, sex, national origin, age or disability in compliance with the Illinois Human Rights Act, the Illinois Constitution, Title VI of the 1964 Civil Rights Act, Section 504 of the Rehabilitation Act of 1973 as amended, and the U.S. Constitution. If you need accommodations to participate in any programs, please contact the office at least one week prior to the start of the program.
By participating in any program, you agree to allow publication of any photographs taken at any program or facility.